FREQUENTLY ASKED QUESTIONS

Q. HOW DO I START A CLUB?

A. Starting a club at UVU is easy! To charter (or register a club) the Annual Charter Form must be completed. This is found at uvu.edu/clubs under the “Forms” tab. The only requirements are as follows:

1) A minimum of 6 members, 75% of them being UVU students.

2) Club President must have a 2.5 cumulative GPA and be enrolled in 12 credits.

3) Provide a Club Constitution, which serves as a governing document for the club.

 

Q. HOW DO I JOIN A CLUB AND/OR PAY MY CLUB MEMBERSHIP FEES?

A. To join a club, you’re welcome to contact the club directly. All club contact information can be found at uvu.edu/clubs under the “Club List” tab.  Each club is required to charge membership dues (minimum of $5), which can range in cost depending on the club. These dues help with the financial sustainability of the club and gives them an opportunity to hold meetings, plan events, travel, host speakers, etc. that may have a cost associated with them.

If you would like to pay your membership dues, please go to the UVU Clubs Office, SL 122 or pay online through my.uvu.edu>>Students>>Campus Life>>Club Dues Payment.

 

Q. HOW ARE THE CLUB DUES UTILIZED?

A. Club dues are deposited into the club’s account at the end of each day for the club to have access to when needed. Many clubs will use their money to purchase clothing, plan events, hold meetings with refreshments, host speakers, travel, etc.

 

Q. ONCE THE CLUB IS CHARTERED, DOES THE CLUB NEED TO CHARTER EVERY YEAR?

A. Yes, clubs are asked to charter each academic year during the fall semester.  The Annual Charter Form is available at uvu.edu/clubs under “Club Forms”. The Annual Charter Form is available online no later than July 1 of each year for the upcoming fall semester.

 

Q. ONCE CHARTERED, WILL THE CLUB RECEIVE FUNDING?

A. Yes! The Clubs Office offers multiple opportunities in which a chartered club can receive financial assistance. The opportunities are listed below:

1) Annual Club Charter-$100 | Must be completed the Friday before fall semester Club Rush.

2) Mid-Annual Report/Spring Club Charter-$100 | Must be completed the Friday before spring semester Club Rush.

3) Additional Club Funding-Dollar Amount Varies | Club Funding Hearings are held monthly throughout the fall and spring semesters. Additional information can be found at uvu.edu/clubs>> Handbook (PDF) regarding the process of receiving these funds.

 

Q. HOW CAN CLUBS EARN MERIT MONEY?

A. Merit Money is an opportunity to earn funds provided by the UVU Clubs Office. Clubs can earn these funds through their involvement at office sponsored events such as Club Rush, tabling in the hallway or any other merit money opportunities approved by the Inter Club Executive Council. Merit Money opportunities will be publicizied and announced as they arise.

 

Q. CAN CLUBS FUNDRAISE?

A. Clubs are allowed and encouraged to fundraise as much as they would like. Fundraisers require prior approval to ensure that campus policy and procedures are being followed. To receive approval, please fill out the Fundraiser Approval Form found under the “Forms” tab on uvu.edu/clubs. If you have further questions about fundraisers, please email clubs@uvu.edu. Funds earned must be deposited into the club account through the Clubs Office.

 

Q. CAN CLUBS ASK FOR ADDITIONAL FUNDING?

A. Yes, they can apply for additional funding from the Inter Club Executive Council. Clubs must submit the application on time (the last Friday before the first Thursday of the month), attend 75% of ICC meetings, and complete a service project and fundraiser within the semester they are applying. The ICC Executive Council cannot match more than the amount that was fundraised by the club. Please refer to the Clubs Handbook of Procedures and Guidelines found at uvu.edu/clubs>>Handbook (PDF) for additional information.

 

Q. HOW DO WE TO SPEND CLUB FUNDS?

A. Prior approval must always be received in order to spend club funds. To obtain approval, the Purchase Approval Request Form found at uvu.edu/clubs under “Forms,” must be completed. Once completed, the Clubs Office will process the request and arrange with the requestor the best means of purchasing. Purchase Approval Requests should be submitted at least 2 weeks in advance to ensure all necessary approvals are received.  The Clubs Office WILL NOT issue reimbursement for purchases made using personal funds. 

 

Q. WHAT DOES THE CLUBS OFFICE DO? 

A. The Clubs Office is compromised of full time staff and the Inter-Club Executive Council which includes the UVUSA VP of Clubs and four Club Ambassadors. Each of the Ambassadors oversee specific categories of clubs. The ICC Executive Council exists to help clubs become long lasting and successful clubs. We help clubs navigate the campus through a variety of capacities.

 

Q. DO I HAVE TO HAVE A CLUB ADVISOR TO START MY CLUB?  

A.As of July 1, 2017 club advisors are no longer required to be an approved club on campus. If a club is interested in having a Club Mentor, they are welcome to work with a full time exempt UVU employee. Additional information regarding the role and responsibilities of a Club Mentor can be found at uvu.edu/clubs.

 

Q. WHAT ARE MY RESPONSIBILITIES AS A CLUB MENTOR?

A. As a mentor, your responsibilities are to help facilitate the student club you are assigned to, not to govern or run the club. The mentor should provide support and offer help and advice when needed, but the students are charged with organizing and running the club.

Club Mentors must be a full time exempt UVU employee and be approved by your supervisor to be a club mentor. Your employment at UVU should always be your priority and come first before any involvement with a club. The Club Mentor Acknowledgment Form must completed for review by the Clubs Office and the employee’s direct supervisor. 

ADDITIONAL QUESTIONS?

Contact our staff if you have any further questions:

  • 801-863-8820
  • ROOM SL-122
  • clubs@uvu.edu